Groups

Groups help people to focus on an activity or a subject matter. Groups are used for collaboration, communication, sharing resources, scheduling, and capturing group knowledge. Sports teams, school clubs, parent volunteers, school departments, all use groups to achieve their goals. Groups include a conversation area, a knowledge base, a calendar, and a library.

groups illustration

Groups also include an Active list that displays the most recent visitors to the group. Click on Active to see when people have last visited the group.

groups active users

To view a list of the members, click View All Members link.

If a person is member of a group, the group is listed in their My Groups panel. Members see the unread count red bubbles and events from the group’s calendar are included in the home screen calendar.

groups my group panel

In addition, to the groups in the My Groups panel, addition groups can be found by clicking Find More. The list includes open groups that people can join if they choose and closed groups that require an invitation from the moderator to join. Staff, students, and parents may see a different set of groups.

groups find more panel

Closed groups have a lock in the lower right corner.

groups open vs close

People can pop into an open group through the Groups list, or can join the group by clicking Join from within the group.

groups join link

When logged in with a web browser, groups can be rearranged by clicking and dragging the icon to a new location within the My Groups panel.

groups reordering

Creating groups

Only teachers and school administrators can create groups. Students and parents cannot create groups.

groups create group

To create a group, do this

  1. From the home screen, click My Groups.
  2. Click Create.
  3. The Create Group form appears. Choose a name and click Create Group. The group is added to the My Groups panel.

All group settings can be changed through the group’s Setup form at any time by opening the group and clicking Setup.

Adding and removing members

To invite people to the group, enter the group and click Invite. Type the names of the invitees.

groups add invite members

The invitees see the group on the home screen and can choose to decline joining the group.

groups other invitation

Note: If the group requires a large number of invitees, school administrators have the ability to add large numbers of people to a group, very quickly.

Click on the View All Members link to view members who has not accepted the invitation.

groups pending members

To remove people from the group, View All Members link and click Remove button below the name of the member that needs to be removed.

groups remove user

 

Group Setup examples

The following is a set of examples of recommended Group Setup form for common situations.

School Groups

The following examples can be used for groups such as:

  • School Talk
  • Parent Volunteer Opportunities
  • Community Volunteer Opportunities
  • Parent Counsel

For example, the Parent Volunteer Opportunities group can be seen by staff, parents, and students. Anyone can ask questions about volunteer opportunities. Younger students, who love having their parent on a field trip, can tell parents about new posts.

group setup example 1

The Parent Volunteer Opportunities group could also be set up to enable only the moderators to make post, but anyone could reply to a post.

group setup example 2

 Staff Groups

Sometimes it is a good thing for parents and students to be aware of all the work and activity that happens at school, but we don’t want to overwhelm the parents and students with a list of groups that they can’t join. For staff groups, set the Show to field to All Staff.

Groups provide departments or committees with a great way to collaborate. In this example, only staff can see the name of group and any staff member can enter and join the group.

group setup example 3

Follow this example, if the group only needs to be seen by the group creator and people invited to join the group. If a small and dedicated group of people want to create content in a group before sharing them with all staff, start with this setting and then switch the Show to field to All Staff and the Membership field to Open.

group setup example 4

When working with a group of people to create content, follow this example to enable everyone in the group to have the same set of permissions as the moderator.

group setup example 5

 Student groups

Groups can give students a safe place to practice being digital citizens. Groups such student volunteer opportunities or clubs that are always open to new members can be set up like this:

group setup example 6

Follow this example to set up a group whose name can be seen by students, but only members can enter the group and contribute.

group setup example 7

People are not group, can click on the group name to view moderator names, the number of posts and the description.

groups closed group description panel

To create a group that can only be seen by creator and members, set the Show to field to No-one (Private)

group setup example 8

To create a group where students can only read content and reply to a moderator’s post, follow this example.

group setup example 9

Create Group and Setup form

Name Choose a name for the group.
Type Regular Group, Club, & Team have the same functionality. A Professional Learning Community includes a Course Plan.
Picture Use the standard group icon or choose the group’s icon by clicking Browse and locating a jpg or png file from the computer. Drag and drop is also supported. The image file will automatically scale to the dimensions of the group icon.
About this group Add a brief description about what the focus of the group.
Moderators Type in the names of additional Moderators. Moderators automatically see the group in the My Groups panel.
Show to Choose which type of users can see the group name when they click on the Find More link in the Groups panel. See the Examples section for typical setups.

Permissions

The Permission section is collapsed initially; click the blue arrow to expand the section.
Invite People Controls who can invite other people to this group.
Make Posts Controls who can post Notes, reply to Notes, and create Polls.
Reply to Posts Control who can reply to Note or participate in a Poll.
Edit Knowledge Base Controls who can create, edit, and delete Knowledge Base entries.
Edit Calendar Controls who can create, edit, and delete Calendar Events.

Academic Info

Groups can be included in Report Cards. The Subject and Grade field are used to ensure the Group receives the correct report card template.
Enable Attendance Organizations that use the Edsby Attendance system for classes can also take attendance for groups. When enabled, an attendance link will appear within the group if the group has a student as a member.

 

groups setup form