Gradebook

The Gradebook is only available to the teachers of a class, to access the Gradebook select Gradebook application.

Every time you add an assessment, a column is added to the Gradebook. The assessments are grouped into the units created in the Course Plan. Within the Unit, the assessments are sorted by Due Date.

You can review an assessment by clicking the assessment name. Once you’ve open the assessment you can change the assessment form, just click Save.

The Gradebook records marks, calculates averages, and sets Subjective Performance Indicators. The Gradebook’s Grade Gadget sets states, drops marks, stores comments, and helps manage online submissions.

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Subjective Performance Indicator (SPI)

Each student in your gradebook has a Subjective Performance Indicator (SPI). Initially the SPI is blank, but whenever you change the indicator, the information is immediately shared with the student and parent.

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Entering and sharing marks

To fill in a column of marks,
1.Enter the grade,
2.hover over the lower right corner of the cell until the crosshair cursor appears,
3.click, hold and drag the handle up or down to fill the other cells in the column.

The mark will not be shared until you click the Share button at the bottom of every assessment column. Once clicked it changes to a Shared indicator. After you have shared the marks and comments, any changes you make will be immediately visible to the student and parent. 

Grade Gadget

The Grade Gadget enables you to flag assessments, share comments, view online assessments, drop assessments from a student’s average, and easily enter non-numerical marks. Open the Grade Gadget by clicking the Grade Gadget button on the bottom of the Gradebook.

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Entering comments

Click on the Gradebook cell, open the Grade Gadget and enter the comment. Comments are saved as soon as you click or tab out of the comment box. Comments remain private until you click the Share button.

Drop From Average

To remove an assessment from a student’s Overall Average click Drop from Average. You can undrop a mark by clicking the Drop From Average button, the mark again will be used in the calculated average.

Hover over Drop from Average, to see the effect of the dropped mark will have on the calculated average. Drop From Average is available for summative assessments. Formative assessments are not part of the grade average, so the button is not displayed.

To drop a mark, click on the cell, open the Grade Gadget, and click Drop From Average button.

Assessment Flags

Assessment flags enable you to communicate with students about late or missing assessments even before you share the marks. When you set an assessment flag it is added to the gradebook cell so that you can track work habits.

When assessment information is shared

What Where the information is entered When visible in My Work
Assessment mark Gradebook After the Share button is clicked.
Comments Grade Gadget After the Share button is clicked.
Assessment flag Grade Gadget Immediately.
Subjective Performance Indicator Gradebook Immediately.

Student and parent My Work

The student and the parents see marks, comments, SPI’s, and assessments flags through a private My Work area on the home screen. My Work is accessed by hovering over the class name.

This is an example of what the student and parent see when you set the assessment flag to Received Late.

When you share a mark, the student and parent see an indicator under the class name in the Classes area of the home screen. This is an example of mark that has been shared by the teacher.

Gradebook indicators and icons

The names of summative assessments are in normal text and the names of formative assessments are in dimmed text.
A column with lattice lines indicates an assessment without a marking scheme. You can change any assessment by clicking on the name.
A cell with diagonal lines identifies a dropped mark. You can reverse this action by opening the Grade Gadget and clicking Drop from Average.
A red circle indicates the mark is below standards. The red circle is only visible in the Gradebook and it not shared with the student.
A yellow exclamation point highlights a mark that does not fit the assessment’s marking scheme. Until you change to the mark to match with your assessment’s marking scheme that mark will not be shared with the student.
A blue triangle indicates that the mark also has a comment. Open the Grade Gadget to see the comment.
In the case of an online submission, the green check mark indicates an on time submissions. The yellow check mark indicates a late assessment. The deadline is based on the date and time set in the Due Date field of the assessment form. Use the Grade Gadget to override the flags.

Edit Weighting

Edit Weighting is accessed from your Gradebook. Edit Weighting is only available to the teachers of a class.

Assessments fall into two broad categories, summative assessments that are used in the calculation of the overall average and formative assessments that are not part of a student’s overall average. When you create a summative assessment, you assign weighting points and Edsby uses this information to calculate each student’s overall average.

Edit Weighting displays the assessments and their weighting points in a compact way and Edit Weighting enables you to adjust the weighting points without opening multiple assessment forms. When you change an assignment’s weighting points on the Edit Weighting form, the assessment form is also updated.

In addition, Edit Weighting enables you to group assessments into a bucket and assign a weight to the bucket. The weighting of your assessments can be done at any time from the beginning of the term to just prior to a report card. Creating buckets is optional, you may find that just adjusting the points on important assessments, or setting like assessments to the same points is all you require.

You can create buckets based on the assessments type. Existing and future assessment are placed into the bucket. For example, tests and quizzes can be put in the same bucket and given a weight of 30%.

The categories from the KCTA marking scheme can also be used as your buckets. For example, the four categories account for 70% of the overall average and the final assessments account for the remaining 30%.

Edit Weighting form

By default, all summative assessments are grouped together in the Everything Else bucket and Everything Else accounts for 100% of the overall average.

Click on the blue triangle to see a list of the assessment type, name, unit, weighting points, and the percentage the assignment contributes to the overall average.

Creating buckets by assessments type

In addition to the weighting points, each assessments has an assessment type and Edsby can use the type to automatically place current and future assessments into buckets of your choosing. Once you have created buckets all assessments will be added to the correct bucket, no further work is required.

Creating a bucket

To set weighting based on assessment types, do this:

  1. Click Choose what’s in this bucket.
  2. Select the assessment type.
  3. To add additional assessment types to a bucket click plus and choose an assessment type.
  4. Enter the weighting points. The weighting points you enter are deducted from Everything Else.

As you indicate what assessment types are in the bucket, assessments of that type will automatically move from Everything Else to the bucket.

Removing an assessment type from a bucket

You can remove an assessment type from a bucket by clicking X. Assessments of that type are removed from the bucket and automatically moved to the Everything Else bucket. 

Examples

In this example, a bucket has been created to set the final assessments to 30% of the overall average. The gradebook has 1 final exam and 2 final summative assessments, and the remaining 18 assessments remain in Everything Else. Everything Else weight has been calculated at 70% because the one other bucket is worth 30%.

The weighting in this example is identical, but the teacher has configured the Edit Weighting before any assessments have been added.

The form displays “This bucket has a weight but no assessments”, but as the teacher creates assessments, the finals will be placed in the first bucket, and the term work will be placed in Everything Else.

In this example, tests and quizzes are grouped together, as are projects and labs. The third bucket has been created for the final assessments.

The teacher has created a set of buckets that account for 100% of the grade, but an assessment exists that doesn’t match any of the above buckets. The assessment is added to Everything Else and displays a warning “This bucket contains an assessment but no weight”.

To resolve this situation, the teacher can change the assessment type, reduce one of the other buckets weight points, or create a bucket for the additional type.

Edit Weighting (KCTA)

You can also set up weighting based on the KCTA marking scheme. Edit Weighting enables you to set up a weighted bucket for each of the categories.

By default, all summative assessments are grouped together in the Everything Else bucket and the percentage of Final Average is 100%. Formative assessments are not used in the calculating averages. Creating a KCTA bucket will move every assessment with a KCTA marking scheme into the bucket. Only assessments that have do not have a KCTA marking scheme will remain in the Everything Else bucket.

Creating a KCTA bucket

To set weighting based on the KCTA marking scheme, do this:

  1. Click Choose what’s in this bucket.
  2. Select KCTA.
  3. Entering the weighting points for each of the categories.

To create a bucket for the final assessments, do this

  1. Click Choose what’s in this bucket.
  2. Select the assessment type, Final Exam, for example .
  3. To add additional assessment types to this bucket click Add to choose an assessment type, Final Summative, for example.
  4. Entering the weighting points for this bucket.

To see the list of assessments with their categories click the blue triangle. Edit Weighting enables you to adjust the weighting points of individual assignments.

Examples

In this example, the final assessments contribute 30% to the overall average, leaving 70% to be divided between the KCTA categories.

In this example, Edit Weighting was set before any assessments have been created so the form displays “This bucket has a weight but no assessments”, but as the teacher creates assessments with a KCTA marking scheme, they will be added to the KCTA bucket. The bucket with Final Summative and Final Exam assessments will display “This bucket has a weight but no assessments” until assessments with that assessment type are created.

Every assessment including the two finals assessments use the KCTA marking scheme. The final assessments also have a assessment type of Final Exam and Final Summative. The two final assessments can go in either bucket, so you need to make a choice.

Click the Choose One and select the desired bucket. In this example, the two assessments were added to Final Summative, Final Exam bucket.

The Everything Else bucket has an assessment that does not meet the criteria of any of the buckets. The Everything Else bucket and displays a warning “This bucket contains an assessment but no weight”.

To resolve this situation, reduce the weight of an existing bucket. Here the Knowledge points have been reduced by 3, and those 3 weighting points have been automatically moved to the Everything Else bucket.

You can change the marking scheme if the assessment does not have any marks.

Perspective

To view Perspective, open the Gradebook and click on the name of a student.

The Perspective provides a summary of student’s work in this class.

The Overview section includes a graph of all the marked assessments. Blue dots represent assignments included in the average, the larger the dot the more weight you have assigned to the assessment. Dropped assessments are represented by a grey dot.

The Work section displays all the assessments, marks, comments, and online submissions.

Only the teachers of this class can view comments and files entered in Private Observations.